5 TIPS FOR KEEPING DOCUMENTS IN SELF-STORAGE
Posted on: June 25, 2019 | by: admin
Are you an individual or a business that is overwhelmed by the number of document overflowing in your space/office? Self-storage is just the right solution for you. A self-storage West Palm Beach unit allows you to declutter and efficiently use space. When considering storage solutions, it is important to ensure that important documents are protected.
Here are 5 Tips for Keeping Documents in a Self Storage Unit.
Store what is necessary
When keeping documents in a self-storage unit, ensure you thoroughly go through the documents, only keeping those you consider important and necessary.
Deciding which documents to keep depends on various factors as well as the type of industry you are in. Here is a rough guideline of the type of documents you should retain and for how long you should retain them.
- All tax-related documents should be kept for approximately 5 years.
- Financial records should be stored for at least 7 years. These also include all the relevant paperwork used in the drawing of a financial statement.
- Keep all employment records.
- For industry-specific records, consult an accountant, business advisor or the relevant regulatory body in that industry.
- Keep all receipts of large purchases indefinitely. You may need them later on to show proof of purchase.
- All records pertaining to property and investments should also be kept indefinitely.
Get rid of duplicates
Normally, businesses print the same documents multiple times. When considering moving your documents to a self-storage facility, sift through them and remove all duplicates. This both saves space and money.
Make use of archive boxes
To save on storage space for your documents and files, use archive boxes. Dividers will help in sorting out the paperwork ensuring you maximize on the space available in the archive box. Fill up the boxes in order to make use of the vertical space in the storage unit as these stacks better.
Ensure you label the boxes clearly so that they will be easier to retrieve later. Any documents that you will regularly be accessing, you should keep at the front of the storage unit. To make retrieval of documents easier, arrange the boxes by year with the oldest documents towards the back of the unit and the most recent at the front. It is also recommended to color coordinate boxes or dividers so that you know how to find exactly what you’re looking for.
Keep boxes raised from the ground
Keep the boxes containing the documents raised above the ground to avoid them coming in contact with moisture from the ground. The storage facility should be able to provide pallets or any other elevating solution for this purpose.
The tips above should come in handy to ensure you not only declutter your space but also get the most out of your storage facility. Are there any other tips to consider when storing documents that have not been covered? Comment down below.