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5 TIPS FOR KEEPING DOCUMENTS IN SELF-STORAGE

Posted on: June 25, 2019 | by: Lighthouse Self Storage June 21, 2019

Are you an individual or a business that is overwhelmed by the number of document overflowing in your space/office? Self-storage is just the right solution for you. A self-storage West Palm Beach unit allows you to declutter and efficiently use space. When considering storage solutions, it is important to ensure that important documents are protected.

Here are 5 Tips for Keeping Documents in a Self Storage Unit.

  1. Store what is necessary

When keeping documents in a self-storage unit, ensure you thoroughly go through the documents, only keeping those you consider important and necessary.

Deciding which documents to keep depends on various factors as well as the type of industry you are in. Here is a rough guideline of the type of documents you should retain and for how long you should retain them.

  •         All tax-related documents should be kept for approximately 5 years.
  •         Financial records should be stored for at least 7 years. These also include all the relevant paperwork used in the drawing of a financial statement.
  •         Keep all employment records.
  •         For industry-specific records, consult an accountant, business advisor or the relevant regulatory body in that industry.
  •         Keep all receipts of large purchases indefinitely. You may need them later on to show proof of purchase.
  •         All records pertaining to property and investments should also be kept indefinitely.
  1. Get rid of duplicates

Normally, businesses print the same documents multiple times. When considering moving your documents to a self-storage facility, sift through them and remove all duplicates. This both saves space and money.

  1. Make use of archive boxes

To save on storage space for your documents and files, use archive boxes. Dividers will help in sorting out the paperwork ensuring you maximize on the space available in the archive box. Fill up the boxes in order to make use of the vertical space in the storage unit as these stacks better.

  1.   Organize

Ensure you label the boxes clearly so that they will be easier to retrieve later. Any documents that you will regularly be accessing, you should keep at the front of the storage unit. To make retrieval of documents easier, arrange the boxes by year with the oldest documents towards the back of the unit and the most recent at the front. It is also recommended to color coordinate boxes or dividers so that you know how to find exactly what you’re looking for.

  1.   Keep boxes raised from the ground

Keep the boxes containing the documents raised above the ground to avoid them coming in contact with moisture from the ground. The storage facility should be able to provide pallets or any other elevating solution for this purpose.

The tips above should come in handy to ensure you not only declutter your space but also get the most out of your storage facility. Are there any other tips to consider when storing documents that have not been covered? Comment down below.

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Recent surveys show that 41% of consumers rent out space to facilitate moving, while 17% need the extra space to declutter their home. Self-storage units are becoming more and more popular nowadays, considering the need to maximize on the reduced size of living spaces. If you live in California or Florida and are looking for the most convenient and flexible self-storage space, Lighthouse Self Storage has got you covered. Lighthouse Self Storage Facilities has a wide range of world-class storage units that are built to meet your specific needs. Below are some of the exceptional self-storage solutions you can expect:

Self-Storage for Homeowners and Students

If you are moving, staging a home or consolidating homes, our excellent, clean, and secure units will come in handy for your storage needs. If you are a student emptying your dorm, Lighthouse offers many storage solutions for your needs and items large and small. Our storage units will keep your furniture, books, bedding, clothing, electronics, and furniture safe and secure. Why haul heavy items back and forth, miles across the country when you can rent storage whenever you need it? We are convenient and flexible to meet your needs.

Car, Boat, and RV Storage

If you are traveling, you need not leave your precious vehicle, boat, or RV at the mercy of the elements. If your garage will not fit all your toys, consider taking out some spacious motor vehicle storage at Lighthouse Self Storage for them. This way, they will remain secure and intact, and you get to have peace of mind during your trip.

Climate Controlled Storage Units

Lighthouse Self Storage has an excellent selection of climate controlled units, specially made indoor units designed to protect your property from the damaging effects of drastic changes in weather, humidity, and temperature. We offer air conditioned or heated units to keep constant indoor conditions for all of your items and their storage needs. These climate controlled units are perfect for items that need to be in a controlled environment, such as wines and spirits. If you are storing fabrics, wooden items, electronics, family heirlooms, documents, and soft metallic items, our climate controlled storage units offer a home-like atmosphere for temperature sensitive and unique articles.

Drive-up Storage

This kind of storage is exceedingly convenient for businesses and homeowners looking to store copious amounts of property, and need to reduce the hauling distance and effort. With our drive-up storage, you will not have to incur extra costs on movers' hourly fees by taking days to transfer your items. You get to drive up to your unit, unpack or belongings, and continue on with your day. It’s that simple.

Business Storage Solutions

You no longer have to worry about extra space, rent overheads, or idle property during off-peak business seasons. Whether you need to store machinery, essential documents, or inventory, our business storage solutions will cater to all of your needs. We have worked successfully with many law firms, e-commerce stores, and contractors to keep their essential business property safe. Visit us today to find out more about our business storage solutions.

Hurricane Season Storage

The last thing you should be stressing about is your valuable outdoor property, which is likely to be destroyed in the event of a storm. You may also need to clear out a safe room to use it for shelter. If you have any lawn and patio furniture, consider taking out safe storage for it with Lighthouse. Our concrete self-storage units will give your valuables the safety and security they will need to protect them from damage. Our storage units can also come in handy during the winter when you need to protect your valuables from the biting cold.

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If you are in Southern California or Florida, Lighthouse Storage is an excellent solution for all your self-storage needs. Our storage units are secure, well-lit, and clean to ensure optimal care for your valuables.

Please contact us at (866) 483-3455 for more information about our new facility for self storage in Cooper City. You can also drop by any of our storage facilities to get a free quote on any storage solution that fits your needs.

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